For Medical Professionals

The following information is for medical professionals in regards to ambulatory/clinic and outpatient referrals.

To make a referral to any of the locations below, please fill out the form below and send with applicable patient records to the appropriate fax number. If you have urgent/emergent referral needs, please call the appropriate phone number, also listed below.

Refer a Patient for Ambulatory/Clinic & Outpatient Services

Duluth, Superior & Surrounding Area Facilities

Routine Referrals:

  • Fax to 844-403-7011

Urgent/Emergent Referrals:

Fargo & Surrounding Area Facilities

Routine Referrals:

  • Fax to 701-364-6006

Urgent/Emergent Referrals

Brainerd & Surrounding Area Facilities

Routine Referrals:

  • Fax to 218-855-5229

Urgent/Emergent Referrals:

Detroit Lakes & Park Rapids Facilities

Routine Referrals:

  • Fax to 701-364-6006

Urgent/Emergent Referrals:

Bismark Facilities

Routine Referrals:

  • Fax to 701-364-6006

Urgent/Emergent Referrals:

  • Community Connect

    Are you an independent physician practice or hospital looking for an electronic health record solution? You can use Community Connect for:

    • Patient scheduling and registration
    • Electronic health record (EHR) documentation
    • Streamlined billing and practice management
    • Patient portal access
    • Reduced infrastructure expenses
    • 24/7 I.T. support staff

    Learn more about Essentia Health Community Connect.

    Contact us to schedule a demo or for more information.

EpicCare Link

Do you refer patients to Essentia Health? Request access to EpicCare Link by emailing [email protected]. EpicCare Link provides free, secure, web-based chart review access for organizations that have a clinical relationship with our shared patients.

EpicCare Link offers:

  • Lab results
  • Radiology reports
  • Progress and consult notes
  • Discharge summaries
  • Secure messaging

New Partner FAQ

  • What is Essentia Health EpicCare Link?

    EpicCare Link is a secure web-based portal that connects you to information stored in the Essentia Health EMR for your referred and admitted patients.

    As your patients receive care from Essentia Health, we will send you notifications and updates. You will have the ability to securely communicate with the patients’ providers or staff to plan the patients’ ongoing care.

  • How do I sign up to become a potential Essentia Health EpicCare Link Partner?

    Email [email protected] to requst access to EpicCare Link.

    After submission, your request will be reviewed. You will be notified by the Essentia Health HIE Team of next steps.

  • Is the EpicCare Link partner/user able to see the entire medical records of their patient?

    Radiology images, EKG tracings and behavioral health documentation is not viewable in Essentia Health EpicCare Link.

    Radiology reports and EKG interpretations are available in EpicCare Link.

  • User is unable to get into the system (forgot username or password)?

    Call the Essentia Health EpicCare Link Service Desk at: 855.827.4956

Existing Partner FAQ

  • How do I Add or Term an existing user?

    Add User: To add a user the designated Site Manager will complete the EpicCare Link User Template. We will only accept add user requests from the designated Site Manager.

    Term User: Contract requirements require the Site Manager to notify Essentia Health Service Desk within 24 hours of termination by completing the EpicCare Link User Template. 

  • What are the requirements to maintain EpicCare Link access?

    Per contract requirements, the EpicCare Link partner will be required to validate to Essentia Health user access by completing Exhibit C on a quarterly basis (January 1, April 1, July 1, and October 1).

  • Report of Unauthorized Use or Disclosure of PHI

    Per contract requirements, the liaison will notify Essentia Health of any unauthorized use or disclosure to the Essentia Health Privacy Officer with (1) working day.

    Essentia Health
    C/O Chief Privacy Officer
    1702 South University Drive
    Fargo, ND 58103

  • Access is no longer needed by my organization

    The designated Site Manager should notify Essentia Health in writing to: [email protected]

Contact [email protected] for access information.

Physician Referral

To make a referral to Essentia Health, provide a completed referral form to the relevant facility.

Fill out referral form


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